Correcting your NSO Birth Certificate (3 Major Corrections Explained)

by | May 2, 2018 | Family Law, Birth Certificates, Naturalization & Others

If you’re looking to correct or change information on your birth certificate, then this post is for you.

I provide an overview of all the administrative changes you can do including costs, timeline, process and requirements (with the exception of illegitimate children, which I do not handle here).

I also provide an overview of the cost, timeline, process and requirements should you need to go to Court.

I also recommend that you read this post before reading the post specifically for OFWs, filipinos born and registered abroad or for Filipinos abroad. Their circumstances are different but the process for fixing their birth certificate is based on this local process.

How We Got Our Information and Pro Tips from Local Civil Registrars

I’ve based this post on the Philippine Statistics Authority Guidelines.

I’ve also added information from 6 first-hand accounts and 8 calls to various Local Civil Registrars.

In addition, I’ve called the Legal Department of the Central Civil Registrar.

In total, at least 78 hours were spent on research and writing.

I did this because I saw a need for fresh, new information that wasn’t directly copied from the Philippine Statistics Authority Website. I also saw the need for a post that summarized the different types of administrative proceedings.

A man showing where the information came from.

We got our information through 78 hours of research, calls and conversation.

There was some really great practical advice from the Local Registrars that I haven’t seen written about elsewhere.

  1. As much as possible, go to the Civil Registrar where your birth was recorded. You might also decide to give a relative a Special Power of Attorney and photocopies of IDs and ask them to do it. Otherwise, you will be billed a migrant fee (which is still a cost albeit a minimal one) and the process will take longer due to the coordination between the Local Civil Registrar of your Birth and your Current Local Civil Registrar.
  2. First, figure out which Administrative proceeding you need to do. There are three main administrative proceedings – Change of First Name, Correction of Clerical Error and Supplemental Report. Please note I don’t include illegitimate children in this post. Each has a different cost, timeline, set of requirements and process. It’s really important for you to know which one you fall under so that you don’t have many problems. (Check out our Quick Reference List.)
  3. A maximum of 2 Supplemental Reports can be filed. You’ll have to file for Correction of Clerical Error if there are more and the PSA Main will usually be asked to approve it.
  4. If you are filing two requests together, you will only be charged the more expensive cost. In the example I discussed with the Muntinlupa Civil Registrar, the 1,000 peso charge for the Correction of Clerical Error petition was waived because the person was also filing a Petition for Change of First Name and this had a 3,000 peso charge.
  5. If you are correcting your sex from male to female or from female to male, you must go to the Local Civil Registrar yourself. This cannot be done by another. However, you’ll only have to file a Supplemental Report if the sex has been left blank or both sexes are checked. (reference is a call with the Quezon City Local Civil Registrar)
  6. Be prepared for variation. While there are PSA Guidelines, implementation is often uneven.
  7. I have written a general outline here only as I found enough difference in the processes that presenting more would be futile. I’d really urge you to call ahead.
  8. Bring photocopies and originals, and note that for some cases it is much better if you have more documents than strictly required.
  9. I’ve spoken to many Local Civil Registrars while doing this post but our experience is mainly in judicial proceedings relating to substantial Birth Certificate Changes.

I’d be happy to hear about other’s experiences and will absolutely add your experience and acknowledge your name in this post.

Why You Need to Correct Your Birth Certificate

Men and women with question marks over their head, asking why birth certificate correction is important.

You need to correct your birth certificate so that your real name is reflected on your passport and to take the bar or board, among many others

Most people have no trouble with incorrect Birth Certificates till they start to interact with licensing bodies, the government or other countries.

For instance, people often correct their Birth Certificate to take the board exam. The PRC is pretty strict and it requires your name be exactly as it’s spelled on your Birth Certificate.

In addition, passports and visas require the exact name and a complete place of birth to be on a birth certificate.

Big or substantive changes require a court proceeding but are even more important to do. They affect inheritances, property rights or benefits and must be fixed as soon as possible.

As such, you should really fix any errors or omissions in your Birth Certificate as soon as you can.

This can really help to avoid problems down the line.

Things You Can Change Yourself: Administrative Proceedings

Thanks to RA 9048 and its amendment 10172, you can correct a lot oferrors by yourself.

I’ve compiled them into a Quick Reference List below:

1. Change of First Name

  • First Name Used is Different from First Name on Birth Certificate
  • First Name on Birth Certificate is Baby Boy, Baby Girl, Boy or Girl and the Child was Born 1993 onwards (Quezon City Local Civil Registrar stated this was Supplemental Report but PSA guidelines state otherwise).
A man with a thumbs up sign showing that there are a lot of corrections you can do yourself.

Yup, you can correct a lot of birth certificate errors yourself.

2. Wrong Gender or Date of Birth (R.A. 10172)

  • Wrong Gender is checked
  • Day or Month of Birth is wrong

3. Correction of Clerical Error

  • Blurred First, Middle or Last Name
  • Mother’s Middle Name is Wrong and Child’s is Correct
  • Child’s Middle Name is Wrong and Mother’s is Correct
  • Wrong Spelling of First Name, Middle Name, Last Name
  • Interchanged Middle and Last Name
  • Middle Initial Entered Instead of Full Last Name
  • Wrong gender checked (Muntinlupa Civil Registrar)

4. Supplemental Report

  • No First Name, No Last Name, No Middle Name if Legitimate or No Middle Name if Illegitimate and Acknowledged by the Father
  • First Name on Birth Certificate is Baby Boy, Baby Girl, Boy or Girl and the Child was Born before 1993
  • No check mark for gender or both genders checked (as per Muntinlupa Civil Registrar)
  • Illegitimate Child While this is an administrative proceeding, this is under RA 9255 and I do not cover this in this post. It allows the child to use the surname of his father but does not change the child’s status to legitimate or illegitimate. Changes to status require a court proceeding.

If you don’t see the correction you need in this list, remember that administrative proceedings correct entries.

This ranges from things as mundane as two letters being interchanged, or to the insertion of a missing syllable in a child’s last name while the other last names were correctly spelled.

As long as the error is clearly an encoding error and you’ve got supporting proof, a petition filed directly with your Local Civil Register will succeed.

If you don’t find your change here, take a long hard look at your Birth Certificate.

If you objectively think that it’s so clear it was an encoding error was made, then you’d likely fall under a simple administrative proceeding.

Still not sure where you fall under?

Call the Legal Department of the Philippine Statistics Authority at +632-938-5273 and they’ll be happy to talk to you. I’ve spoken to them and they were remarkably helpful.

Or you might want to send a physical letter to Atty. Lourdines C. Dela Cruz, Director III, 4/F PSA-TAM Bldg., East Avenue, Quezon City, 1101.

Do not send email – they’ve told me this sometimes gets lost.

(And yes, always follow up.)

If you don’t fall under any of these things and you’ve checked with the Legal Department of the Philippine Statistics Authority, check out our section on judicial proceedings.

Administrative Proceeding 1: Change of First Name

A Change of First Name Petition is really only to correct the first name on your birth certificate if it’s different from what you habitually use or if it’s Baby Boy, Baby Girl, Boy or Girl and you were born after 1993 (As per PSA Guidelines, but Quezon City Local Civil Registrar classifies it as a Supplemental Report).

A Change of First Name Petition requires the most documents and is the longest and most expensive administrative proceeding.

An ID with the first name being erased

You can change your first name by yourself.

Timeline: 4 to 7 months (or longer!)

Cost: 7,000 pesos or higher (3,000 for the petition, 1,200 to 2,500 for publication, and notarization and other fees related gathering other requirements)

Requirements: Bring originals and several photocopies of the information required below. As far as I can tell, you’ll really need to have all the documents, since this is one of the more stringent administrative cases. All documents should show the correct entry.

  • Petition for Change of Name, notarized. You’ll get this at your Local Civil Registrar
  • Philippine Statistics Authority Birth Certificate (SECPA)
  • NBI Clearance
  • PNP Clearance
  • Certificate of Employment or Affadavit of Non-Employment
  • Community Tax Certificate
  • Baptismal Certificate
  • School Record Form 137 / Diplomas and Transcripts
  • Medical Certificate
  • Any 2 Valid IDs: SSS, GSIS, Philhealth, Pag-ibig, Voter’s ID, Company ID, Drivers ID, PRC License, Land Title/Certificate of Transfer of Title, Bank Records and also Marriage Certificate
  • Just a note. In my conversations with the Local Civil Registrars, they told me that it is best to present as much proof as you can. The proof you present must show the correct information for the entry that you wish to have fixed. This helps your petition succeed.

Process:

  • Your process would be to first get the form at the Local Civil Registrar of your Birth to get the checklist and make sure you are filing the right kind of petition.
  • You would then submit a notarized copy with your attached documents.
  • Pay your fees.
  • Present your receipt, secure the notice of publication, and wait for the Local Civil Registrar to prepare your petition.
  • You will then have to wait for your documents to be posted for ten days and for your petition to be published in a newspaper for two weeks. This can happen at the same time.
  • You will get this proof of publication and your endorsement from the Local Civil Registrar of your Birth and then send it off to the Office of the Civil Registrar General in Manila.
  • It takes 1-3 months for the Central Civil Registrar to process this. It is advisable to follow up.
  • After the Office of the Civil Registrar General affirms your petition, you will send it back to your Local Civil Registrar for certification.
  • You will need to get the certified copy from your Local Civil Registrar and have it forwarded to the PSA for them to annotate it and send you your annotated Birth Certificate.
  • The going back and forth takes even longer if you do not start the process at the Local Civil Registrar of your Birth since they are really the ones who will make the adjustment.
  • If your birth was reported to a Philippine embassy and you are now in the Philippines, if you are abroad but your birth was reported to a local civil registrar in the Philippines, or if you are abroad and your birth was reported abroad, you should read this post. It deals specifically with these issues.

First-hand Accounts and Websites that Help:

  1. Change of First Name – Added a second first name
  2. Philippine Statistics Authority

Administrative Proceeding 2: Change of Gender or Correction of Day or Month of Birth

A calendar and gender signs symbolizing how you can correct day, month and gender yourself.

You can also correct your gender and the month and day of your birth.

When your gender on your birth certificate is blank or both male and female are checked, you file a supplemental report. When the wrong gender is checked, you file under R.A. 10172. You would also have to personally appear before an accredited government physician (There is usually one at your local registrar or you can ask them who you can go to).

In addition, you can file for correction of day or month of birth. If you are trying to correct the year, you must file a judicial proceeding.

Timeline: 4 to 7 months (and it may be longer!)

Cost: 7,000 pesos or higher (3,000 for the petition, 1,200 to 2,500 for publication, and notarization and other document related fees )

Requirements: Bring originals and several photocopies of the information required below. This is also a pretty stringent administrative case and you should really prepare all your documents which should show the correct entry.

  • Notarized Petition. You’ll get this at your Local Civil Registrar
  • Philippine Statistics Authority Birth Certificate (SECPA)
  • NBI Clearance
  • PNP Clearance
  • Certificate of Employment or Affadavit of Non-Employment
  • Community Tax Certificate
  • Baptismal Certificate
  • School Records
  • Medical Certificate
  • Any 2 Valid IDs: SSS, GSIS, Philhealth, Pag-ibig, Voter’s ID, Company ID, Drivers ID, PRC License, Land Title/Certificate of Transfer of Title, Bank Records and also Marriage Certificate
  • Again, please present as much proof as you can.

Process:

  • With the exception of also undergoing a medical exam from a licensed practitioner, the process is almost exactly the same as that for change of first name.
  • Always call your local civil registrar beforehand to counter check.
  • Again, I really suggest that you go to the civil registrar that your birth was reported to a file there. Otherwise it will be a migrant petition and this will take much longer. If your birth was reported to a Philippine embassy and you are now in the Philippines, if you are abroad but your birth was reported to a local civil registrar in the Philippines, or if you are abroad and your birth was reported abroad, you should read this post. It deals specifically with these issues.

Administrative Proceeding 3: Correction of Clerical Error

An unhappy document with a cursor over it, showing several errors

You can correct clear clerical errors, such as when a name is misspelled.

Timeline: 2 to 5 months but this can vary

Cost: 1,000 for the petition but notarization and other document processing fees may bring it up to 2,000.

Requirements: Documents needed are the Philippine Statistics Authority Birth Certificate (SECPA) and at least 2 of the following:

  • Voter’s Affidavit
  • Employment Record
  • GSIS Record
  • SSS Record
  • Medical Record
  • Business Record
  • School Record
  • Driver’s License
  • Insurance
  • Civil Registry records of ascendants
  • Land Titles
  • Certificate of Land Transfer
  • NBI/Police Clearance
  • To be honest, given what I’ve seen of the Local Civil Registrars, I would prefer to present as many documents that support my case. Some petitions do get disapproved, mostly for lack of convincing evidence.

Process:

  • Go to the Local Civil Registrar and verify that a Correction of Clerical Entry is what you need to file. Also ask for the documents required.
  • You’ll need to fill up the form, attach your documents, and submit this during your interview with the Local Civil Registrar.
  • Pay the fees at local treasury office.
  • Present your receipt at the Local Civil Registrar.
  • Return to pick up your approved petition.
  • Mail your approved petition to the Office of the Civil Registrar General and make sure you keep the receipt of the forwarder/courier together with the duplicate copy of the mailed documents.
  • Follow up with the Local Civil Registrar for the decision of the Office of the Civil Registrar General. An approved petition will allow you to get a Certificate of Finality.
  • Mail your Certificate of Finality to the Office of the Civil Registrar General along with additional records such as the Endorsement letter, etc.
  • You can then get your annotated Birth Certificate from the PSA
  • If your birth was reported to a Philippine embassy and you are now in the Philippines, if you are abroad but your birth was reported to a local civil registrar in the Philippines, or if you are abroad and your birth was reported abroad, you should read this post. It deals specifically with these issues.

First-hand Accounts and Websites that Help:

  1. Philippine Statistics Authority
  2. Manila Civil Registrar
  3. Makati Civil Registrar

Administrative Proceeding 4: Supplemental

A blank page showing no information and a boy holding a pencil ready to correct it

Missing information is corrected through a supplemental report.

A Supplemental report is the fastest, cheapest and easiest way to address an omission on your Birth Certificate.

You can do a maximum of 2 changes through a Supplemental Report but more would require you to file a Correction of Clerical Error Report.

Timeline: A month (usually)

Cost: 1,000 pesos approximately although it can be less.

Documents: Bring originals and photocopies of your NSO Birth Certificate and any 2 (although I know Makati requests 3) official documents that show the correct entry.

Depending on what you are trying to prove, the documents will change. Ask your Local Civil Registrar what is pertinent to your case before you go.

Documents needed are the Philippine Statistics Authority Birth Certificate (SECPA) and at least 2 of the below:

  • Voter’s Affidavit
  • Employment Record
  • GSIS Record
  • SSS Record
  • Medical Record
  • Business Record
  • School Record
  • Driver’s License
  • Insurance
  • Civil Registry records of ascendants
  • Land Titles
  • Certificate of Land Transfer
  • NBI/Police Clearance
  • These are general requirements but I think these are the same for many others. Still, please check with your local Civil Registrar.

Process:

  • Go to the Local Civil Registrar and verify that a Correction of Clerical Entry is what you need to file. Also ask for the documents required.
  • Fill up the Supplemental report and attach all your documents.
  • Pay the fee.
  • Submit the receipt.
  • Your Local Civil Registrar will need to process your report, which you will need to pick up after a few days.
  • Mail or personally submit the Supplemental Report to the Office of the Civil Registrar General.
  • You can then already apply for your amended Certificate of Live Birth.
  • If your birth was reported to a Philippine embassy and you are now in the Philippines, if you are abroad but your birth was reported to a local civil registrar in the Philippines, or if you are abroad and your birth was reported abroad, you should read this post. It deals specifically with these issues.

First-hand Accounts and Websites that Help:

Changes You Cannot Do Yourself: Judicial Proceedings

A gavel on a law book symbolizing court

Errors on the birth year, nationality, or anything that affects status must go to court

If your case doesn’t fit in anywhere or your petition has been denied, you might have to think about going to court.

Judicial Proceedings cover the below items:

  1. Changes in birth year
  2. Substantial changes to your mother’s or father’s last names
  3. Nationality
  4. Anything affecting legitimacy such as whether your parents were married.
  5. Additionally, the law does not allow you to completely change your name as it only addresses encoding errors.

Essentially, when you start to hit things that have a profound bearing on your legal or inheritance rights or want to completely change last names, then a court proceeding is necessary.

What are the documents you need?

As with any court case where you are trying to prove anything, the more pertinent information you present the better.

So if you’re trying to prove that your father was an American citizen, you’ll have to present documents that prove that.

Your father’s passport and your siblings’ Birth Certificates would be great supporting information in that case. There will definitely be other documents that you should prepare, but you get the picture.

Take note that all persons who may have an interest in these proceedings will need to be informed of this process.

This is a very firm requirement under Rule 108 of the Rules of Court and it cannot be waived. The case may not succeed otherwise.

What is the Court Process?

After gathering your documents, you’ll need to engage a lawyer to draft your Petition. The Petition will be signed by the lawyer and sworn to by the Petitioner.

It will then be filed in appropriate branch of the Regional Trial Court with its supporting documents. It will be raffled to a branch of the Regional Trial Court.

Arrows around 2 men as a symbol of the process that you need to go thorugh at court

You and your lawyer will go through several steps to correct your birth certificate at court

The Petition will be published in a random newspaper once a week for three weeks.

The lawyer will present to the Court the proof of publication and proof of notice to the required parties on the first hearing date. These will then be marked into the court’s record.

The evidence will be presented on the subsequent hearing dates.

The witness can be a relative or yourself and often may only require a written affidavit to attest to the authenticity of the documents.

All persons who have a claim or interest need to be formally informed of the court process.

For instance, if you want to change the name of your father on your birth certificate, you are going to have to inform your father, your siblings, the Civil Registrar, etc.

Additionally, this type of proceeding can even be done while you are abroad so long as you have the documents and someone to attest to their authenticity.

How long does it take?

You should expect a case to take about a year to a year and a half, although it may take longer should the case be more complicated and especially if one of the respondents opposes the case.

A clock man showing the time that is needed for a court case

Court takes a year to a year and a half

The reason that the case may take this long is that all the parties interested must be notified and that the petition must be published in a newspaper.

The process of raffling to the newspaper, arranging publication and then presenting this proof in court takes up time. The simple act of informing all parties interested in the case also takes up time.

In addition, a Petition for Change of Name requires that a hearing not take place within 4 months after the last Publication Notice, further extending the process.

You may have also have heard that Philippine Courts are very clogged. This is unfortunately very true. Hearings may be months apart.
Due to this and other side issues, the Court process is expected to take up the entire year or year and a half.

You should present the full case and all facts to your lawyer to ensure that the process is as quick as can be.

Your lawyer can then minimize side issues and plan the work effectively so as to get it done in the least amount of time.

How much does it cost?

Peso signs on a green background

Cost will be charged over the year and are due to court, publication and lawyer fees.

You will have to prepare a certain amount for court fees.

These may include the initial filing fee and sheriff’s fees. There are photocopying costs, postage and notarization fees.

You will also have to prepare for newspaper fees to comply with the three-week publication requirement.

Your lawyer’s professional fees will include an acceptance fee, where he commits to study the case, provide advice on what evidence to present and forgo other cases for your case. Often, this will depend on how complicated a case may be. Some cases can really be quite involved.

Subsequent fees are pleading fees and Court appearance fees. The cost for this depends on how involved the pleadings are or how far the Court is and are often agreed upon when you initially consult with your lawyer.

References

Personal Accounts

  1. Change of First Name – Added a second first name
  2. Corrected Gender
  3. Supplemental Report – Missing Place of Birth
  4. Supplemental Report – No Middle Name
  5. Supplemental Report – Missing Gender
  6. Supplemental Report – No First Name

Government Websites

  1. Philippine Statistics Authority
  2. Manila Civil Registrar
  3. Makati Civil Registrar

Local Registrars I’d like to thank:

  1. Muntinlupa Civil Registrar
  2. Quezon City Civil Registrar
  3. Legal Department Office of the Civil Registrar General
  4. Makati Civil Registrar
  5. Pateros City Civil Registrar
  6. Antipolo City Civil Registrar
  7. Pasig City Civil Registrar

135 Comments

  1. Jessieca

    How long is the process for correction the birth certificate?

    Reply
    • Lawyers in the Philippines

      This depends on what you want to change.

      For instance, I’ve heard a supplemental change takes a month if you follow it up and submit your requirements on time. This can also take longer and is very dependent on your NSO.

      However, a judicial change may take as long as a year or a year and a half.

      Reply
      • Kimberly alconera

        Good day !
        May I know my first step in correcting my mother’s maiden name .

      • Lawyers in the Philippines

        If it is a major change, then you’ll have to go to court.

        If it is simply a typographical error, you’ll need to go through the Correction of Clerical Error process, where the first step is going to your local civil registrar. The post outlines the complete process in the Administrative proceedings section.

      • Anna Liza

        Good morning! I just want to ask what would be the process for changing one letter for my last name? It was spelled e instead of i. How should i correct this? and what would be the process? Please help me.

      • Lawyers in the Philippines

        This would fall under the correction of clerical error and you should gather all the proof to support that it is indeed an error.

        The process is as defined in the post above, in Administrative Process, Correction of Clerical Error.

  2. Emjay

    Good day! Ive been using the name Manuel Josef since i started schooling and even in my different government ID’s. But then i found out that my real name is Manuel George from my birth certificate? Should i change it to what ive been using now or should i follow my real registered name and change all my school records ang gov IDs? What could be the best solution to this? If you have a good advice, what should i do? Thanks and God bless

    Reply
    • Lawyers in the Philippines

      Hi Emjay:

      The Birth Certificate is a primary document that is used for identification in many situations. I have come across several instances where a corrected birth certificate was crucially important – for instance, when people take the board/bar among others.

      Ultimately the choice of whether to do this belongs to you.

      Reply
  3. Argus

    How long will it take to fix missing father’s suffix on the birth certificate? Does it also go through court process?

    Reply
    • Lawyers in the Philippines

      Hi Argus:

      I believe that this kind of correction would fall under an administrative process. However, you must have adequate proof that this is indeed just a typographical error as your local civil registrar will need this to effect the change.

      Reply
  4. Ibrahim Al-amin

    Hi there. How about if you’re born in another country but a Filipino citizen and you need to correct an error, is there any additional steps?

    and if you want to correct a clerical error by yourself using administrative proceedings, who would write the petition? Do you still need a lawyer for it? Thanks.

    Reply
    • Lawyers in the Philippines

      Hi:

      You can correct most errors on a birth certificate by yourself although there are certain errors that need a lawyer (i.e. nationality, legitimacy, etc.). The instances where you need a lawyer are itemized in the post.

      I always suggest that corrections be filed with the civil registrar of your birth as this makes the process faster.

      Since you were born abroad, then you should file in the embassy where you birth was reported. The embassy will now coordinate with the main civil registrar of the Philippines, and this impacts the process in that it takes a very long time.

      If you are now living in the Philippines and plan to file from here, this process takes even longer since now the local civil registrar where you filed, the embassy and the main civil registrar of the Philippines will now coordinate, meaning that this long process is even longer.
      When I spoke to the Makati Civil Registrar about this, she mentioned a similar petition that had been with them for more than a year with no action.

      ~Edited for clarification

      Reply
  5. Manny Manzanares

    Sir I already filed petition for correction of my name in my birth certification and already receive the petition from the local civil registry in 2009 but i did not send the copy of petition to NSO main office, if i’m going to send it today, is this petition is still valid to correct my name in my birth certificate.

    Reply
    • Lawyers in the Philippines

      It should still be valid, but you will have to check and call the main office. Note that the main office is currently in santa mesa as the main building in Quezon City is being constructed.

      Reply
  6. Monaliza Repermoso

    Hi
    How long it takes to fix my date of birth? How much it is cost? Can i make it online to file a petition of correction? Thank you!

    Reply
    • Lawyers in the Philippines

      Hi:

      This depends on what you want to change.

      If you need to change the year, this would fall under a judicial proceeding, which is explained in the judicial proceeding section in the post above. This takes about a year to a year and a half and depends a lot on how clogged the court is.

      Change to the month or date are administrative proceedings that you can do yourself, and are itemized in the administrative section.

      Reply
  7. Riza

    Hi Sir,

    My middle name and my mother’s surname (sa pagkadalaga) in my birth certificate was wrong. The middle name written there is Naya but the correct middle name must be Vargas. Please advise me what to do and how much will it cost. I am registered in civil registry manila.

    Thank you in advance
    Riza

    Reply
    • Lawyers in the Philippines

      This kind of error is a judicial proceeding, meaning that you will have to go to court and that the process will take anywhere from a year to a year and a half. Note that this schedule is because of the court’s clogged dockets – though there are few hearings, they are often scheduled months apart.

      Please send your current birth certificate and all the proof that you have that your middle name and your mother’s surname are Vargas instead of Naya to my email so that I can assess your case; I will also then get back to you as to how much it will cost.

      Reply
  8. Jec Reyes

    Hello. The date of birth on my NSO Birth Certificate looks like it was erased. Only shows the year – 84. Also my middle name is blurred in the NSO BC. The CTC of my BC though shows the correct DOB and my middle name is clear. I was told by the LCR of Muntinlupa to get an Affidavit of Supplemental Report, with valid IDs containing my DOB, transcript of records and any proof. Also with my mother’s BC for the middle name. And said it will be faster if I’m the one to submit all requirements to PSA Main Office in Sta. Mesa. Is this true?

    Reply
    • Lawyers in the Philippines

      Hi Jec:

      If I understand you correctly, you have a copy of your local birth certificate with the clear entries.

      As such, yes the local civil register is correct. The process is that you get your clear local civil register copy, file for your supplemental report and then follow the instructions your local civil registrar gives you.

      And it is very much faster if you bring it yourself to PSA Main Office.

      This would be the process that is most often followed, but note that there are some variations.

      Reply
  9. Rosabelle Aldemita

    Dear Sir,

    Good day. I’d appreciate an advise please.
    In my mom’s birth certificate, the entries are all handwritten by my lolo (her father). And in that certificate, under “Nationality” my lolo crashed out “Filipino” and replaced it with “American”. That’s because my lolo served in the US Army during the World War II and was a naturalized American citizen himself.

    Fast forward to present time, I now want to get a passport for my mom but thought that her birth certificate might cause a problem. My mom was born in Cavite City and has been residing in Cebu since in her 20s. She’s now in her mid 60s and has never left the country all her life. I figured that since the entry under “nationality” in her birth certificate was merely “crashed-out” and hand-written, will this concern fall under “Administrative Proceeding 2: Correction of Clerical Error”? or will this need Judicial Proceedings?

    Reply
    • Lawyers in the Philippines

      Hello Rosabelle. This touches citizenship issues under the 1935 Constitution. Have you spoken with the DFA about this?

      I’ll need more information about her circumstances to offer advice. You can send it to contact@lawyerphilippines.org if you wish and I’ll be happy to take a look.

      Reply
  10. Bert

    Hi Sir,

    My middle name and my mother’s maiden surname in my nso/psa birth certificate was misspelled. The middle name written there is Añuevo but the correct middle name must be Añonuevo. But the Civil registrar certified true copy of my Birth certificate though shows the correct spelling of my middle name and my mother’s maiden name. is this considered as clerical error? Please advise me what to do.

    Thank you God Bless
    bert

    Reply
    • Lawyers in the Philippines

      Below advice assumes that you mean the Local Civil Registar copy is clear but the PSA copy is blurred.

      Based on one civil registrar I spoke with, the process differs per civil registrar.

      In Makati for instance, you would need to bring both the clear local civil registrar copy and the blurred PSA copy to the Makati Local Civil Registrar who would endorse you to the Regional Civil Registrar who will give the required feedback for endorsement to the Main Civil Registrar. Then, you would go back to the Makati Local Civil Registrar to pay a small fee and receive the transmittal sheet.

      You’ll then bring this to the Main Civil Registrar to get your clear copy.

      Reply
  11. Ralph Christine Menas

    Thank you for this post. It will help me upon correcting my birth cert .The process is included in the links you indicated here . 😊 Godbless !

    Reply
  12. anna mae

    Gud day sir,
    My middle name is mispelled. Instead dimalig my nso birth is dimaleg. How long does it takes to correct my middle name? In my government id’s, i used dimalig. I want to get passport. In getting passport, is it ok to attach affidavit or should i correct my middle name in lcr. Pls give me advise what to do..

    Reply
    • Lawyers in the Philippines

      Hi Anna Mae:

      The passport law requires that your name on the birth certificate is the name on the passport. I would recommend fixing your birth certificate in this situation. It is difficult to assess the exact requirements without seeing the documents, so I suggest you go to your local civil registrar for assessment. The time required will also depend on their assessment.

      For instance, if your middle name is misspelled but your mother’s maiden name is correct, this might fall under a correction of clerical error, where the process and timeline is as above. However, if both your middle name and your mother’s maiden name is incorrect, this might be a judicial process. It will depend on what is on your document and really should be assessed.

      Reply
      • Agnes Cascabel

        hi sir,
        i’m agnes cascabel from ph can u give me an advice about my birth certificate. because i dont have middle name, gender, place of birth and my first name is in my last name and my last name is in my first name. How much it cost to fix everything, and do i need to find someone like lawyer to help me to fix everything?

      • Lawyers in the Philippines

        Hi Agnes:

        Your birth certificate should be assessed and your supporting proof and documents should be carefully examined. If you don’t have the necessary proof, then this could be a judicial case given that surnames are involved.

        You can usually file a supplemental report for missing information (when the fields are totally blank). You case will likely be forwarded to the legal department of PSA main by the local civil registrar due to the number of errors in your birth certificate.

        You also may be able to file a correction for clerical error for the mix up on your first and last names but this will depend on the proof that you have. If your proof is insufficient, your case will be rejected and you will have to file through the courts.

        Note that this is based on the information you have given me and could change depending on the other information you present.

  13. Rhodge

    Hi Sir,
    I need help regarding to the proceedure on how to correct my father’s name in my birth certificate.
    He’s name there is Ruby but the correct name must be Rudy.
    Gaano din po katagal ang process at ang cost.At kung ano-ano po kaya ang mga documents na kaylangan.
    I really need to fix this asap dahil 3 months from now wedding day ko na. kahapon ko lang napansin n mali pala name ng papa ko sa BC ko.

    Thank you so much and God bless.
    Rhodge

    Reply
  14. Rhodge

    Hi Sir,
    I need help regarding to the proceedure on how to correct my father’s name in my birth certificate.
    He’s name there is Ruby but the correct name must be Rudy.
    Gaano din po katagal ang process at ang cost.At kung ano-ano po kaya ang mga documents na kaylangan.
    I really need to fix this asap dahil 3 months from now wedding day ko na. kahapon ko lang napansin n mali pala name ng papa ko sa BC ko.

    Thank you so much and God bless.
    Rhodge

    Reply
    • Lawyers in the Philippines

      I believe this is under Administrative Correction of Clerical Error but you should consult with your local civil registrar. The post outlines the process for this.

      Reply
  15. Vilma

    close relative ko may problems ang birth certificate, nilagay ng komadrona (nagpaanak sa kanya noon 1950 is chinese citizen). kumaha sya ng passport at verbally sinabihan sya na ayustin ang birth certificate bago maexpire ang ng 5 yrs. Within 5 years na petition sya ng anak nya sa US at grant sya ng US visa.Ngyon more than 5 yrs na passport nya hindi nya marenew unless ayusin ang birth certificate. Pwede syang bumalik ng pinas pero kpag d nya naayos birth certificate hindi na sya makakabalik ng US.Pwede po ba ayusin nya yun kit nasa abroad sya?may mga kapatid pa sya sa pinas na willing lumakad.

    Reply
    • Lawyers in the Philippines

      It will depend on what she needs to fix as different errors have different processes. Change of gender requires a personal appearance.

      It is better to start at the local civil registrar where her birth was registered.

      It will also take a lot of time as the process can take several months to year, again depending on the specific facts of the case.

      Reply
  16. [A.A.]

    Paano po aayusin ung apelyedo ng anak ko ako po yung tatay. Ipinanganak syang wala ako sa Pilipinas ang inilagay na last name nya under the mother’s last name. Pero sa birth certificate ng bata wala pong nakalagay na father. Kasi sabi po sa knila sa hospital hindi daw po pwdeng ilagay yong name at last name ko kasi wala ako kailangan daw ng pirma. Balak ko po sana magfile ng CRBA soon as possible. Salamat!

    Reply
  17. Ems

    Hi sir. My father was born on 1950 in Cebu. There’s a problem with his birth certificate it was indicated that his name is Emilia instead of Emilio and his gender was female. Just wanna ask for the procedures before sending our father to Cebu for the correction his birth record so that he will be able to get a passport. Thanks and God bless

    Reply
    • Lawyers in the Philippines

      Hi Ems:

      The 2 errors would be Change of Gender and Correction of Clerical Entry. The processes are fully outlined in the post but I really urge you to call the local civil registrar you will be filing at since occassionally there are deviations in how they implement this. Be prepared to show them your documents.

      A few notes:

      1. It would be advisable to do them at the same time.

      2. It is also better to file it at Cebu since that is the local civil registrar of his birth. Filing it at another civil registrar is possible but you will have to file a migrant petition and it will be much longer.

      3. If you file in Cebu, you will definitely need someone to coordinate there are you will have to go back multiple times over the course of several months. Please check with the local civil registrar if after your father’s medical check for the gender, it is possible to authorize someone to do it with an SPA. I believe it is, but with every case I always check with the civil registrar that I am filing with.

      Reply
  18. jane

    Hi,
    Thank you for a very helpful website:)

    I’m getting married in four months, but lately I found out in my birth certificate that my mother’s first name is incorrect (she use her nickname) and also my dad’s middle initial is also incorrect.

    How long will this take to correct?

    Will this really affect in getting marriage license?

    Thank you for your help.

    Reply
    • Lawyers in the Philippines

      Hi Jane:

      For this situation, I’d really ask the municipality that is releasing your marriage certificate. They may accept an affidavit stating that you are the same person as this is not as strict as the passport law.

      Reply
  19. Dar

    Hello po, i have already filed a petition of my birth certificate in the entry of gender. My local civil regestrar said that it was already sent in Manila main office but it takes three months now and they do not receive affirmation from the main. I started this all process last January with the publication. And now i urgently needed my birth certificate and my LCR said that i will follow up the main personally or i choose a person in Manila to stand for me since i was located here in Mindanao. But i dont have any person that i know there. Is it possible to call the main office and ask if there is other way to make it faster?
    Or there is agency or anything that can assist my process birth certificate?

    Reply
    • Lawyers in the Philippines

      Hi Dar:

      Your local registrar is correct. It is much better if you follow it up with the main registrar or send someone to follow it up. It takes a lot of following up to get this done.

      Please send an email explaining your situation so that we can better advise you.

      Reply
  20. Ruby Ann Abando

    Good day sir. My problem is there is no assigned MCR in our municipality (Bagulin, La Union).Are there other options on how can I correct my father’s name?thanks for the response..

    Reply
    • Lawyers in the Philippines

      Hi Ruby:

      If the error with your father’s name is a very simple typographical error or can be corrected through R.A. 9048, then you can do it yourself or equip someone to go to the registrar on your behalf with an SPA. However, I always advise coordinating with the civil registrar of your birth for any corrections even if it is far away. This may not necessarily be convenient.

      If it is a significant error, you will have to file a court case.

      Reply
      • ruby ann abando

        Thanks for the response sir.But, how can we correct it if there is no civil registrar in our municipality?It’s been 5 months since the MCR resigned.

        The name of my father on top is incorrect (Marcelo)but his name on the bottom part is correct (Marcelino).

      • Lawyers in the Philippines

        Hi Ruby Ann:

        That is really a problem because even if you file in another civil registrar they will coordinate with the civil registrar of your birth. If there is no one there, the process will likely not move.

        This is unusual and I would suggest that you contact the Main Civil Registrar yourself to assess what can be done.

      • ruby ann abando

        Thanks for your rsponse sir. But, my problem is there is no civil registrar in our municipality. It’s been 5 months since the MCR resigned yet til now nobody is assigned.

        My father’ name on top of my birth certificate is incorrect (Marcelo), the one at the bottom is correct (Marcelino).

  21. pat altez

    Hi Good Day,

    May I kindly ask if what would be the procedure to correct my father’s name in my BC? To tell the short background of it, during the time of the application of my BC, it was my Aunt(sister of my mother)that filled-in the application form of my BC as my mom was sound asleep due to exhaustion of her labor. All information inputted was correct although my father’s name was incorrectly updated. The nickname of my father(which everyone on our family knows) was the one updated instead of his real name. I asked our local civil registrar some time ago, aside from the other mandatory documents, they were also asking for a marriage certificate of my parents. But what if my parents were not married, is there any alternative documents I can give to suffice the requirements?

    thanks,

    Pat

    Reply
  22. pat altez

    Hi,

    Thank you for replying and sending the link. I’ll try to contact PSA regarding the matter.

    regards,

    Pat

    Reply
  23. clariza enriquez

    Hi!

    My husband has two birth certificates. First one bearing his father’s last name (his parents are not married). second bearing his mother’s last name in a late registration after 4 years. All the while he was using the name on his second BC even in his passport.

    What can we do with this? Recently I have been requesting online at PSA for a copy but they are sending the 1st one. before we are getting the 2nd BC in the online delivery.

    Pls advise.

    Reply
    • Lawyers in the Philippines

      Hi Clariza:

      The PSA seems to have rationalized and cleaned up and all those with double entries are now reflecting the first report, not the second report of birth or marriage.

      If your husband wants to use his mother’s name but his PSA birth certificate report his father’s name, this may end up being a court case pending clarification of some questions that remain about your situation.

      Although the case would take a year to a year and a half, it is important to get this done since the Birth Certificate is a major identification document.

      Reply
  24. develo per

    Hi,

    I just filled a supplemental report (missing gender, missing type of birth, missing time of birth) today from civil registrar, they told me that they will give my papers to me after (3 days) and after that i will need to submit the papers to PSA office. how long will it take to process at PSA office?

    Reply
    • Lawyers in the Philippines

      It really varies. I have noticed that it can last about a month to a few months for the actual processing, and can take longer if we include the transmittal of papers between one government office to another.

      Reply
  25. Maden Agustin

    Hi.

    First, there is an error in my mother’s maiden name. on the LCR it was spelled with ‘e’ (which is the correct one) and on the PSA it was spelled with ‘i’.

    Second, when she was a child she was adopted and a second first name was added to her name. Her adoption was successful, undergone court proceedings, and had a finality. However, it was not forwarded to the LCR nor the PSA. Thus, her record in the LCR and PSA is still her maiden name. (the one with only one first name)

    In all of her identification cards, school records, marriage records, etc., she used the name after she was adopted. Now, she cannot obtain a passport because of this. Can I ask what are the steps in changing/correcting her name? Thank you.

    Reply
    • Lawyers in the Philippines

      Hi Maden:

      Since the LCR has the correct spelling of your mother’s maiden name, I would ask the LCR to endorse a copy to the PSA.

      For the first name issue, it is really best to register the court decision with the LCR. This is the fastest way as she would otherwise have to file a first name change.

      I’d still call the LCR to see what their assessment is as they have some differences in assessment and might be able to suggest ways to speed up the process.

      Reply
  26. Erika

    Good day, My problem here is my father’s name is Romeo Florendo Marcaida but UNKNOWN po ang naka register sa birth certificate sa father’s name ko. And yung sa mothers maiden name is Ofelia Reyes Marcaida na dapat po Ofelia Castillo Reyes. Pano po ang process ? Thankyou

    Reply
    • Lawyers in the Philippines

      Hi Erika:

      There is really too little information given in your comment to make an accurate assessment.
      Your documents would need to be assessed and several questions asked such as whether your parents were married, whether there were other siblings, etc. You’d also have to present some documents, and that is just for assessment.

      It could be either a court case or an administrative proceeding based on the information so far given.

      Reply
  27. Blue

    Sir how about an erasure in the firs Name,? My sister Psa birth cert showed two names the first one was written Shierly (cross out) Shieryl (correct). Is it valid for getting passport? Thank you

    Reply
    • Lawyers in the Philippines

      Hi Blue:

      You’ve stated that it is the PSA document that has the crossed out name.
      This is an unusual case and you really must call the DFA to see if they will accept this.

      Reply
  28. Susan Konig

    Hello Sir,

    Glad to have found your website as I would like to get information on how my brother’s birth certificate can get fixed. His middle name is wrong (mother’s surname), it is Musngi instead of Musni. The problem is, some of his IDs and other documents already have Musngi on it since he was forced to go by it as he was not allowed to use his real middle name by those agencies.

    Can he just go to LCRO and have it fixed there, or he needs to get a lawyer?

    Thank you for any help.

    Reply
    • Lawyers in the Philippines

      Hi Susan,

      My answer only applies to the very limited information given so please take note that this may change depending really on the information present in your birth certificate.

      I am making the following assumptions:
      1. Nothing else is wrong on his birth certificate, just the spelling of his middle name which is Musngi not Musni.
      2. His mother’s name on his birth certificate is correctly spelled Musni.

      If that is the case, then this could possibly fall under Correction of Clerical Error under R.A. 9048.

      Regarding the documentary requirements, you really must present other documents that show the correct spelling. Regardless of whether you go to court or not, proof is needed to effect the change.

      Reply
      • Susan Konig

        Hi again Sir,

        Thank you for your reply.

        I checked my brother’s birth certificate again and I just found out that even our mother’s maiden surname is also entered as “Musngi” instead of “Musni”. So in this case, both of the entries are wrong. Will this be now fall under judicial process?

      • Lawyers in the Philippines

        All information at this point seems to indicate that it is a judicial proceeding.

  29. rino chan

    Hello Sir,

    Glad to have found your website as I would like to get some information . I’m malasyain but in my daughter’s birth certificate father’s nationality is Filipino (wrong) . in my son birth certificate it can show father nationality is malaysian . what document i have to prepare to change father’s nationality in the birth certificate . and which department my daughter’s birth certificate can get fixed . it will take how long time to fixed ?

    Thank you for help

    Reply
    • Lawyers in the Philippines

      Hi Rico:

      This is a court process taking 1 to 1 and 1/2 years as anything that changes citizenship on a birth certificate must be done though the judiciary.

      Reply
  30. May Ann Morelli

    Hi. One of the letters of my mother’s first name were misspelled. She was told by the civil registrar that she needed to go to her place of birth in order to get her birth certificate changed. She was born in Agusan del Norte in 1948 and for more than 50 years she has been residing in Las Pinas, Metro Manila. I went to the Philippine Statistics Authority website and found this information:

    ‘When the petitioner had already migrated to another place within the Philippines and it would not be practical for such party to appear in person with the civil registrar of the place of birth, the petition may be filed with the civil registry office where he/she is currently residing’

    This means that she can go the civil registry office in Las Pinas and get her birth certificate changed, is this correct? My mother is now 70 years old and physically unable to go to her place of birth. She is also the sole caretaker of my 80-year-old father and 90-year-old grandmother. It is absolutely impractical for her to appear in person in the Agusan del Norte civil registrar.

    Reply
    • Lawyers in the Philippines

      Hi Mary Ann:

      Yes, your mother can file a migrant petition in Las Pinas given her circumstances.

      I usually suggest against this because it will take much longer as the local civil registrar of Las Pinas will still coordinate with the local civil registrar of Agusan Del Norte.

      Another way would be to ask someone in Agusan to handle it for her with an Special Power of Attorney.

      Reply
  31. RGP

    Dear Sir,

    I was asked to submit both my PSA birth and marriage certificates for my recent passport renewal. I was surprised to discover that the Ma. that I have always used as a first name was spelled Maria on my birth certificate. However, the marriage certificate listed my first name as Ma.
    Ma. is what I’ve been using all these years and is the first name listed on all my IDs, bank accounts, insurance policies, and previous passports. But the DFA people processed my passport anyway, saying that they will follow the first name on the birth certificate (Maria).
    What is the best thing to do in my case? Do you think I should have all my IDs and accounts changed to Maria in the future or should I retain the Ma. that I’ve been using? Was there a clerical error here since the first name on my marriage certificate is different from the one on my birth certificate? I would greatly appreciate your advice.
    Thank you and hope to hear from you soon.

    Reply
    • Lawyers in the Philippines

      There is no clerical error here. Ma. Is an accepted abbreviation for Maria.

      Reply
  32. RGP

    Thank you, sir. What you said is reassuring and helpful.

    Reply
  33. Terrence

    Hi Sir!
    My name in my birth certificate is Terence. While all my ids including passport were marked as Terrence. My baptismal certificate is Terrence. Which proceeding does it fall if I want to apply for a change in my certificate from Terence to Terrence? How long do you think it will take?

    Reply
    • Lawyers in the Philippines

      This would likely fall under Correction due to Clerical Error, although some may state that it is Change of First Name.

      A Correction for Clerical Error is much cheaper and faster, and there are several details in the post.

      Remember to call your local Civil Registrar in advance and also to file it at the civil registrar of your birth.

      Reply
      • Terrence

        Thank you for your advice Sir!

  34. Edita G. Romero

    Atty, do you have a landline that I can contact? I need your advice on how to correct the birth certificate of my brother who is in the USA.

    What is your office address so that I can just drop by your office for consultation.

    Thanks.

    Reply
    • Lawyers in the Philippines

      Yes, you may visit us at the law office on 2283 Pasong Tamo Extension Makati or call the number on the website +63920-948-9949.

      Reply
  35. Bernadette Miranda

    Hi Sir!
    My surname in my birth certificate is Lumanog, but it should be Nicdao. The former was my father’s middle name. Can you recommend an attorney that can be of help or what kind of attorney should I consult? I live in Pampanga.

    Reply
    • Lawyers in the Philippines

      Hi Bernadette:

      It is possible that you will not need an attorney depending on the documentary proof that you have and also depending on your situation.

      If you have sufficient proof then this might fall under an Administrative proceeding for Correction of Clerical Error.

      Reply
  36. Joy

    Hi. I have a problem with the gender on my birth certificate, instead of female my gender is male. The local civil registrar here in Tarlac is requiring me 6,500 fee. Does it vary depending on the location? Thank you for your response.

    Reply
    • Lawyers in the Philippines

      Hi Joy:

      Depending on what is actually on your Birth Certificate, you would fall under R.A.10172 which is change of name and change of day or month of birth OR supplemental change.

      For R.A. 10172, the filing fee alone is 3,000 pesos and there are other fees such as publication as well. The cost of 6,500 is possible.
      For Supplemental, the local civil registrars charge at their discretion and this can vary.

      Reply
  37. Alen

    Dear Sir,

    my girlfriend has two birth certificates.

    First one bearing her mother’s last name and second bearing her father’s last name.
    On all documents she always used her father’s last name, for example (ID, university diploma…)

    She had passport appointment in May and when she asked for birth certificate, PSA sent her on her mother’s last name, not father’s last name.

    Her father went in June or July to Salug where she was born and he signed some documents that they correct that.

    It’s not resolved until now.

    When she called to check status in September, they only told her that they found also a copy on her father’s surname and they asked her for patience.
    So, last month she found out that information, that she has two birth certificates.

    What can we do with this? What is procedure? How long she will wait for that?

    Please advise.

    Reply
    • Lawyers in the Philippines

      Hi Alen:

      The PSA recently released a memorandum stating that if there were multiple reports of a birth or other vital event, they would release the first report.

      This has caused havoc as many have told me.

      The course of action depends heavily on the circumstances of your girlfriend’s situation. In usual cases of change of surname, the most usual route is to go through the 1 and 1/2 year court process.

      However, there are some instances where an administrative filing will do but this will depend on many factors. Are her parents married? If not, is there proof of paternity? What form does it take? Your girlfriend’s case would have to be assessed first.

      I know that you have already contacted the local civil registrar. This is a good first step. You might also want to consult with the Legal Department of PSA main and see what can be done.

      Reply
  38. ETHEL

    Good day! I tried to get a PSA copy of my birth certificate but got a “negative report” back. My family name was changed by an adoption proceeding, which was finalized. The Local Civil registrar even issued a certification that my birth records have been changed (my family name & adoptive mother’s name). I contacted the Local Civil registrar and they were asking for certifications of finality, authenticity and registration from me, in order for them to endorse my birth certificate to PSA.

    But if they were able to provide my adoptive mother with a certification before, shouldn’t they have had these documents already? I am concerned that these people are just giving me a run around.

    Many thanks for your advise.

    Ethel

    Reply
    • Lawyers in the Philippines

      Hi Ethel:

      There are many reasons why the local registrar might not have your documents – some have suffered calamities such as typhoons or fire.

      I would suggest giving them the benefit of the doubt – in my experience, most local registrars are accommodating and helpful.

      Resubmit your documents so that the LCR can endorse it to the Main Civil Registrar. Track your case and stay on top of it.

      Reply
  39. Angelica

    Hi, I found this very helpful, thank you. Yet, I still want to consult if my understanding is correct. My mother’s name in her original birth certificate is “Paz” but in all her records (school, ID’s marriage contract, etc) her name is “Gertrudes”. Her mother did an affidavit stating that “Paz” and “Getrudes” is only one person, signed and witnessed by some persons and notarized. Maybe that’s why her records of using “Gertrudes” were allowed.

    Just want to ask and confirm the ff:

    1. This will fall under Administrative Proceeding 1: Change of Name, right?
    2. We are now residing in Antipolo but she was born in Pasig. Form for Petition for change of name should be from Pasig as well as the notarization?
    3. Were not yet requesting for a PSA authenticated birth certificate since it will only issue the wrong one, but in the Admin Proceeding it is needed, so I really need to get the PSA Birth Certificate (SECPA)?
    3. We were moved to a housing relocation since our house was included in a road widening project. She was processing the payment to the National Housing Authority for a certain permit I think, so that electricity services can be installed. The NHA representative said that they will issue an OR for the payment based on the birth certificate she have (which is Paz), that’s why she did not pay the permit yet. NHA said that if Pasig local Registry can countersign the birth certificate, they will allow it and issue OR for the correct name. Will the Pasig Registry do or permit this?

    Thank you and more power.

    Reply
    • Lawyers in the Philippines

      Hi Angelica:

      1. Because your mother has used that name since she was a child, it might fall under Administrative Change of Name. Where the whole name is changed, it is a more uncertain situation. I would go to the Pasig Civil Registrar to check. You should bring as many documents to support this as you can because they will send it to PSA Main who will approve this.
      2. Yes, if she was born in Pasig AND her birth was registered in Pasig, it would be better to file in Pasig and get all documents from there.
      3. Yes, you will need the PSA certificate with the error.
      4. You should ask the Pasig Civil Registrar but it is likely that they would advise you to wait until after the proceedings.

      Reply
  40. jay ian de paz

    Good Day sir my name is jay ian de paz.. My problem is my first birth was “jay ian paz de” in thats my problem my lastname.. “paz de” when i was check that into the NSO before that was negative my name i was check both that name “de paz” and “paz de” there was no record in NSO, then i will proced into Late registration my name into “jay ian de paz” in i did it last 2013.. So my 2nd problem is i was try to abroad into Taiwan then they did not accepted my PSA birth late registered, because of that isue.. My question is.. Can i back my 1st birth then i will proced it to correction then i will avoid my new birth late registered? Is this agree isue?

    Reply
    • Lawyers in the Philippines

      I don’t exactly understand the situation.

      Do you mean to say that there are 2 birth certificates? The first one has the incorrect name and the second one has the correct name? And you want to use the first birth certificate?

      Reply
  41. Abigail-Marie Samonte

    Good eve sir. I have 2 birth certificates and I only knew it last year when I ordered new PSA birth certificate thru online. I’ve been using my 2nd birth certificate for all of my IDs including passport. I went to PSA and mentioned that I have 2 registered birth certificate and mentioned that the 2nd is invalid (Though they’ve issued me before my 2nd birth certificate)

    When I asked my mom, she said the first birth certificate was incorrect because my middle name, my mother’s middle name and surname in my birth certificate were wrong. Instead of correcting it, they filed another birth certificate with correct info as late registered.

    My mom’s name in my 1st birth certificate is Benilda Acosta Canonizado instead of Benilda Canonizado Acosta (my mom’s correct middle name and surname). Hence, my middle name was affected.

    Please advise me what to do and how much will it cost. Should I correct my first birth certificate or cancel it so I can use the 2nd birth certificate? I am registered in civil registry of Quezon City.

    Reply
    • Lawyers in the Philippines

      As I understand it, your first birth certificate is what is now being released by the PSA.

      Your mothers maiden name has interchanged last and middle names.
      Your middle name is incorrect because of this.
      There are no other errors.

      Correcting this or even cancelling your first birth certificate falls under a judicial correction, and takes one and a half years to correct. However, I would really suggest you fix this as passports, visas, immigration and other government or international opportunities/services may be affected by this incorrect entry.

      Reply
      • Abigail-Marie Samonte

        What do you recommend sir? To correct my first birth certificate or cancel it instead?

        I’m currently working abroad. Can my mom in the Philippines settle this for me?

        Can you please also advise what does judicial correction means?

      • Lawyers in the Philippines

        Hi Abigail:

        A judicial correction is a court case that may take a year to a year and half.

        Either correction or cancellation would have the same process.

        It may be possible for your mother to testify in court on your behalf, depending on your circumstances.

      • Lawyers in the Philippines

        Hi Abigail:

        Correcting or cancelling the birth certificate would both require a court case.

        The court case would take a year to a year and a half. Your mother may be able to testify, given your circumstances.

  42. Jessa Mhey

    Good day!

    Hi Sir,

    Would just like to ask, under what case would it fall if there’s a missing information in the birth place?
    Like for example, only the hospital name is indicated in the PSA copy and there is a missing “Manila City”.
    Would it fall under Correction of Clerical Error or a supplemental report is enough?

    Thank you for your kind assistance.

    Jessa

    Reply
    • Lawyers in the Philippines

      Missing information is usually under a supplemental report.

      Reply
  43. Jio

    Good day! My dad’s NSO doesn’t contain his suffix (Jr). What would be the process and requirements for the said problem? Thank you!

    Reply
    • Lawyers in the Philippines

      File a supplemental report at the local civil registrar where his birth was reported. Make sure you have adequate proof.

      Reply
  44. Jun

    Hello Sir…I have below two questions:

    1.) Me and my father have the same first names. I therefore have been using the suffix “Jr.” in my first name eversince. The live birth that I got from PSA bears no “Jr.” after my first name. Will this be an issue for me later? Does this need correction?

    2.) The live birth that I got from PSA has my middle name misspelled, i.e. “Curtez” instead of “Cortez”. In the same live birth certificate issued by PSA, the last name of my mother was also misspelled same as how my middle name was misspelled, i.e. “Curtez” instead of “Cortez”. When I asked LCR for a copy of my birth certificate, they said they keep no record of my birth certificate anymore because the municipal hall was burnt down decades ago. I have a copy of my mother’s live birth certificate from PSA which shows her last name to be “Cortez”; I also have a copy of my parents’ marriage certificate which also shows her last name to be “Cortez”. I have used “Cortez” in all of my official documents (passport, PRC certificate, driver’s license, etc). Is this case covered by RA 9048? Does this need judicial or administrative proceeding to have both misspelled names (my middle name and my mother’s last name) corrected in my certificate?

    Thanks a lot.

    Reply
    • Lawyers in the Philippines

      Hi:

      I always advise people to fix their birth certificates since it is the primary document referred to for identity.

      1. Missing Jr. – Fixing this means filing a supplemental report which you can do yourself.
      2. Misspelled middle name and misspelled last name of mother’s maiden name – Given the proof you have discussed and given that it is a typographical error, it is possible to correct this under R.A. 9048.

      Reply
  45. Joseph

    Can I just change my first name because I wanted to? even though I didn’t habitually used it during my early years of life. I just wanted to officially change my first name to a different one.

    Reply
    • Lawyers in the Philippines

      This will require going to court and will take one to one and a half years.

      Reply
  46. Lyn Burgos

    What do I need to do if my mother’s name is misspelled in my Birth Certificate? It is spelled Aniceta and the correct spelling is Anecita. She is using Anecita for a long time.

    Reply
    • Lawyers in the Philippines

      If you can prove your mother’s name through official or institutional documents, then this would fall under correction of clerical error, or R.A. 9048.

      Reply
  47. Petit nacario

    Hi question po, sa birth certificate ng parents ng bf ko po ang apelido nya at ng nanay nya ay “dela Austria” however sa birth certificate ng nanay nya at sa kapatid ng nanay nya ang last name talaga nila should be spelled like this “de la austria” ngayon po ung anak namin ang sinunod na apelido ung magkadikit which is dela austria. Ngayon lang namin nakita na ang last name talaga nila should be “de la austria” magffa po ba ang correction nito under judicial proceedings? And pano po ang process? Thank you.

    Reply
    • Lawyers in the Philippines

      Hi Petit:

      This would fall under administrative proceedings as a Correction of Clerical Error under RA 9048.

      I’ve itemised the possible cost and details in the post.

      Reply
    • Lawyers in the Philippines

      Note that it would only fall under administrative proceedings if you can compile the proof. This may be difficult because the error extends to your boyfriends birth certificate.

      Reply
  48. Iah

    I would like to consult regarding my mom’s petition for correction of birthplace. She’s recently having problems with regards to the application of passport because there are problems with her birth certificate. By the time she requested for PSA copies, dalawa yung lumabas na birth certificate niya. Yung first one, tama yung birthplace niya which is Caloocan city, however, mali yung first name niya. My mom’s name is Maricel but sa birth certificate na yun, she was declared and named “Michelle”. The second birth certificate, tama yung name niya pero mali yung birthplace. She was born in Caloocan city but sa birth certificate na yun, she was born sa Guinobatan, Albay (Bicol) which is hometown niya. Hindi kami makapag proceed ng application niya for passport kasi she needs to file a petition for correction daw. My mom is getting stressed that’s why I’m seeking help in behalf of her. I am really hoping for your advise kung ano yung pwede niya gawin. Thank you so much!

    Reply
    • Lawyers in the Philippines

      Hi Iah:

      You must first clarify which of the 2 PSA documents will show up when you request her official PSA record. This will let you know what to correct.

      You can correct both errors yourself, if you have adequate proof.

      Adequate proof are other documents that can show the correct information. Public documents such as baptismal records can really help.

      After you figure out which one is her official PSA record, you can then proceed to correct it. If it is the name you need to correct, you will need to go through Change of First Name, which is 7 months or more and can cost 7,000 plus. If it is the birthplace you can correct, you likely need to do a Correction of Clerical Error (this depends on your exact circumstances).

      Reply
  49. Aica

    Hello, my mother’s name in her birth certificate is Baby Girl. She already inquired about this and asked if can be changed, however she was only given a document which indicates that baby girl and the name which she is using now is the same person. She is planning to get a passport. Do you think that document will be acknowledged? Or we actually need to go back to our municipality and have her name changed? Thank you so much

    Reply
    • Lawyers in the Philippines

      I would suggest you have her name changed. I’ve already come across several people who’ve had the same issue; the DFA insisted on the passport name being identical to the birth certificate.

      Reply
  50. Mariko

    Yung birth certificte po ng kapatid kong bunso n/a ung name ng father
    And japanese po ang father while sakin po nakalagay naman ang fathers name
    But surname ko po sa mother ko po..
    But lately naasikaso po ung nationality ko
    So may japanese passport po ako na ang surname sa father..

    Paano po yung sa kapatid ko ipalagay ung name ng father namin ..may philippine passport napo sya na surname ung sa mother
    Gusto po sna namin ilagay ung father name and gamitin nya po ung surname ng father namin so that mairegister po sya sa japan para sa acknowledgement na anak ng father namin

    Reply
    • Lawyers in the Philippines

      Hi Mariko:

      If I understand you correctly, your sister’s birth certificate needs to:
      1.) change her last name to reflect her japanese father’s name
      2.) change her nationality

      Your sister needs to have proof that your father recognized her as his daughter if she is illegitimate, or you need to present proof or your parents marriage if she was legitimate. You need to have the correct documents to have this change.

      Your sister’s nationality would need a 1 to 1 1/2 year court case for her nationality to be changed.

      This is based on the information you have given me. In birth certificate changes, it is really important to take a look at the documents and to assess the situation since advice can change if the documents are not exactly as represented.

      Reply
  51. Maria

    Hello atty, I need help with my dad’s birth certificate. Two things need to be corrected such as his birth month and day and his mother’s name was not indicated. Do we need a lawyer to assists us with these proceedings?
    Cheers

    Reply
    • Lawyers in the Philippines

      Hi Maria:

      This is a bit unusual.

      Do you mean to say that your father’s mother’s name is completely blank?

      I would need to know a lot more about the circumstances that surround this, assess the papers and check a few things. I would also need to see the documents.

      Initially however, it appears that this would be a one to one and a half year court case.

      Reply
  52. Venus

    Hi, i just wanna ask if what do to in my BC coz my mothers maiden name (specifically her middle name) was misspelled instead of alapris it was spelled alafrez. CAn i just file it as a Clerical Error?

    Reply
    • Lawyers in the Philippines

      Hi Venus:

      It may be possible to file it under Correction of Clerical Error. Please make sure you had strong proof of the correct spelling.

      Reply
  53. Antonette Robillos

    Hi, would like to ask how to help my mother have her birth certificate since i am planning to get her a passport.
    As per my mother her birth year is 1954 but upon checking with PSA, they’ve found out that 1954 is the birth year of her younger brother.
    She’s been using 1954 as her birth year for all of her records. And as per PSA and as per checking with the local civil registry, she doesn’t have any record. How can we apply for late registration if she doesn’t have any records?

    Reply
    • Lawyers in the Philippines

      Hi Antonette:

      I’m not sure I understand. Your mother has a negative report from the PSA?

      Reply
  54. Janesse Vercide

    Hi Good day!

    My husband’s last name is VERCIDE. But we were surprised that it was VVERCIDE in PSA. All the rest of his documents got the correct spelling. Only the PSA was mistaken. We are planning to file for Correction but it will take 5 months of process. He needs to get a passport as soon as possible because he already have an employer abroad. Is there any other ways to make the process shorter? Or can you give us an advise what to do? Can we bring the proof to the DFA that we already filed a correction for his birth cert?

    Thank you so much.

    Reply
    • Lawyers in the Philippines

      Hi Janesse:

      5 months is pretty reasonable.

      The only way to really speed it up is to constantly follow up with them and coordinate and that really requires a lot of time. I remember one time I had to go 21 times for one correction. Even then, it is not a sure thing. In addition, you will still have to have it annotated at the PSA after the correction is sent to you, so make sure your schedule takes that into account.

      Reply
  55. camille cruz

    i just wanted to ask po. i requested for a civil registry copy of my birth certificatr but the one issued was a certificate of no record but upon request for a PSA copy there is an erroneous birth certificate.. my mother has no surname and her middle name is incorrect. they also followed my middle name to the erroneous middle name of my mother. also i would like to ask if all my docs i am using august 23 as my birth datr but upon checking sa PSA copy it august 22 can i request for the date be changes sincr i am using august 23 as my birth date? hope you can help me. thanks in advance

    Reply
    • Lawyers in the Philippines

      Sent you an email.

      Reply
  56. Bhing

    Good evening,
    I would like to ask how to correct the birth place of my mother which was written on my birth certificate. The province (Leyte) is correct only the town/city is wrong. It was my father who filled up the info. at that time. Thanks.

    Reply
    • Lawyers in the Philippines

      Was the birth registered in the correct town or in the wrong town?

      Reply
      • Bhing

        In a wrong town. It was written Culaba, Leyte (where my mom grew up) but the correct one is in Barogo, Leyte (where she was born) . In my siblings birth certificates it was all correct: birth place of mother Barogo, Leyte. Thanks.

      • Lawyers in the Philippines

        Yes, the error is that the town is wrong.

        However, was the birth also registered in the wrong town? Or was her birth reported to Barogo, with the birth place Culaba?

      • Lawyers in the Philippines

        Hi Bhing:

        The place that someone is born is written on the birth certificate as the Place of Birth.

        Also when someone is born, the birth is reported to a particular local civil register. This is what I mean by the Civil Register that the Birth was Reported to.

        Note that the Place of Birth (what is written on the PSA Birth Certificate) and the Civil Register that the Birth was Reported to are two different things.

        Based on what you have described to me, it seems that the Place of Birth (what is written on the PSA Birth Certificate) is wrong but that the Civil Register that the Birth was Reported to was correct.

        If my understanding is correct, that means on the Birth Certificate the Place of Birth is Culaba, Leyte (wrong entry) but that the Civil Register that the Birth was Reported to correct (Barogo, Leyte). If so, then this should fall under a correction for clerical error under RA 9048. You would have to bring documentary proof to effect the correction.

        Note that if the situation is different, then the advice would also be different.

  57. Bhing

    Thank you for your reply. Actually my mother doesn’t have a copy of her birth certificates coz she was born in 1936 (she is already deceased). I went to national archived to get a certification. I also asked my cousin who is older than me if he has idea, he confirmed from his mom (my mother’s sister-in-law) that my mom was really born in Barogo, Leyte. Also on my mother’s passport it was written she was born in Barogo, Leyte. Can I show this as proof? Thank you.

    Reply
    • Lawyers in the Philippines

      At this point the best thing to do qould be to gather as many documents as you can and head to the civil registrar for their assessment.

      Reply
  58. Anonymous

    Atty. I have read some of the comments and answers on this pages, I have also a problem regarding having two birth certificates, one is a late registration and the other one is blurred and handwritten and some information were incorrect from the one I used which is the late registration. All my government IDs and government records are based on my late registration which I obtained from NSO last 2004 then when obtained another copy of birth certificate in 2008 a blurred and handwritten copy of it was released by PSA with wrong date, month and year. So in effect I was denied renewal of my passport. I Want to use my late registration, I understand that I need Judicial proceeding on this, can help me on this matter and how much should I prepare?

    Reply
    • Lawyers in the Philippines

      Sent you an email.

      Reply
  59. marites paderes

    Gud day po..paano po b mababago ung mother’s name sa birthcertificate ko..Instead n real name nya nickname ng mother ko ang nkalagay..I need to get passport as soon as possible gaano po ito katagal ayusin at papaano po ang step n dapat gawin?

    Reply
    • Lawyers in the Philippines

      Hi:

      If it is just her nickname (first name) and you have strong proof, it may fall under a correction of clerical error.

      The post above outlines the possible cost and time under the administrative correction of clerical error section.

      Please note that this is only for non-substantive changes to your mother’s name. If there are substantive changes, then this would fall under a judicial proceeding.

      Reply
  60. Jhenymonteclaro

    Hello po. Pano po gagawin ko
    *Iba Ang name ko. Jheny po yun ginagamit ko po. pag apply ko ng PSA jonalyn Ang binigay nila saken.Kasi yun mag aaral na ako wala daw po jonalyn kaya Ang ginawa ng family ko nag pa late registered ako as jheny po.
    *May middle name yun jonalyn. Yun jheny wala.
    * Ang nayari sa B.C ko po mag kaiba tao yun at iba Ang birthplace ko po
    * iba din po yun middle name ng mother ko po.

    Pano po kaya Ang dapat gawin. Gusto ko po kasi yun jheny Ang gamitin kasi lahat ng documents ko po kasi jheny.

    Reply
    • Lawyers in the Philippines

      Hi Jheny:

      There seem to be many errors on your birh certificate.

      It is very difficult to comment given that the exact error on people and birth places is unclear.

      Given the many errors and the need for assessment, it would be better to take your birh certificate and the above mentioned documentary proof as itemized in the change of first name section to your local civil registrar to determine the extent of the work.

      Reply

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